Wallenpaupack Area Little League CONSTITUTION and BY-LAWS
ARTICLE I - NAME
This organization shall be known as the Wallenpaupack Area Little League, hereinafter referred to as “Little League.”
ARTICLE II - OBJECTIVE
SECTION 1
The objective of the Little League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage, and respect for authority, so that they may be well adjusted, stronger, and happier children and will grow to be good, decent, healthy and trustworthy citizens.
SECTION 2
To achieve this objective the Little League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-c-(3) of the Federal Internal Revenue Code, the Little League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall insure to the benefit of any private shareholder or individual. No substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.
SECTION 3
Give back to the community, Wallenpaupack Area Little League will commit to give the Brady Reynolds Scholarship Fund a minimum of two hundred and fifty dollars and the donations made at the concession stand. The fund helps with supporting educational opportunities and college attainment. It is given to one girl and one boy who has played for Wallenpaupack Little League.
ARTICLE III – MEMBERSHIP
SECTION 1
Eligibility - Any person sincerely interested in active participation to affect the objective of this Little League may apply to become a member.
SECTION 2
Classes - There shall be the following classes of members:
(a) Player Members. - Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation. Player Members shall have no rights, duties, or obligations in the management or in the property of the Local League.
(b) Volunteer Members- Any person actively interested in volunteering time to help the support the operations of the League.
a. Must reside within the authorized boundaries of the Local League.
b. Must pass background check.
(c) Regular Member - Any person actively interested in furthering the objectives and who reside within the authorized boundaries of the Local League may become a regular member.
a. Must be a Player Member or Volunteer Member for one year.
b. Must have attended half of the meetings +1.
c. Must be voted in by the board.
d. Must pay dues if applicable.
(d) All Members - Sixteen years of age or older, will be required to fill out a Volunteer Application Form and consent to a Criminal Background Check. This must be done annually to comply with Little League Regulations I (b) and I [c] 8 & 9. No members listed Article III are allowed to help in League operations, Concession Stand, games, any field maintenance before, during and after the season if a background check was not performed. They may also be limited to meetings they can attend if any at all.
(e) Honorary Members- Any person may be elected as an Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors but shall have no rights, duties, or obligations in the management or in the property of the Local League
(f) Sustaining Members - Any person not a Regular Member who makes financial or other contributions to the Local League may, by a majority vote of the Board of Directors, become a Sustaining Member, but such person shall have no rights, duties, or obligations in the management or in the property of the Local League.
(g) Special Appointment – If there is a vacancy or position needing to be filled the President can appoint a Regular Member. If no member is willing to take the position, the President can appoint any other member in Article II Section 2 (a)(b) willing to take said position by special meeting.
a. Board Members are to be notified five days in advance of the meeting.
b. Appointee must be voted in by two thirds of the Board.
c. Absentee ballets are accepted.
d. Quorum rules apply, President, Vice President, Secretary and Treasurer must be present via in person or by some video conferencing.
e. Appointee cannot vote on any matters until they reach the requirements in Article III Section 2 (c).
(h) As used hereinafter, the word “member” shall mean a Regular member unless otherwise stated.
SECTION 3
Other Affiliations
(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.
(b) Regular Members and Board Members cannot be actively engaged in the promotion and/or operation of any other baseball/softball program.
SECTION 4
Suspension or Termination: Membership may be terminated by resignation, loss of good standing status, or action of the Board of Directors.
(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the local league and/or Little League Baseball.
(b) The Member involved shall be notified of such meeting, informed of the general nature of the charges, and given an opportunity to appear at the meeting to answer such charges.
(c) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team of which the player is a member. Said manager shall appear, in the capacity of an advisor, with the player before a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).
ARTICLE IV – DUES, MEMBER IN GOOD STANDING
SECTION 1
In good standing- Failure to comply with good standing rules is automatic membership termination.
(a) May not disparage, post negative comments on social media or during games about its members, league, or Little League’s District Officers.
(b) Dues for members are annually and must be paid within 90 ninety days of January 2nd.
a. Dues will be waived if the member has an active paid player registration (they have a child playing in the league and they paid a registration fee).
b. If a member does not have an active paid player registration the member will need to pay the maximum registration fee. (See Article IV Section4).
c. If the board of directors by unanimous decision waives the fee.
(c) Members must attend 50% +1 of all meetings and the annual meeting.
(d) Must comply with Little League Regulations I (b) and I [c] 8 & 9
(e) The Secretary shall maintain the role of membership to qualify voting members. Only members in good standing are eligible to vote at the annual meeting.
(f) Must have an annual background check done within 90 ninety days of January 2nd.
SECTION 2
Player Members – Moms, Dads, Guardians
A reasonable Little League participation fee may be assessed as a parent’s obligation to assure the operational continuity of the Local League. Although it is recommended that no fee be collected, a maximum of $95 per player may be assessed if deemed necessary. AT NO TIME SHOULD PAYMENT OF ANY FEE BE A PREREQUISITE FOR PARTICIPATION IN THE LITTLE LEAGUE BASEBALL OR SOFTBALL PROGRAM. [Little League Regulation XIII - c -]
ARTICLE V – Meetings
SECTION 1
Definition. A General Membership Meeting is any meeting of the membership of the league (including Special General Membership Meetings, Section 3). A minimum of one per year (Annual Meeting, see Section 2) is required.
SECTION 2
Annual Meeting of the Members: The Annual Meeting of the Members of the local league shall be held in October. Each year for the purpose of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business before the meeting.
(a) The Membership shall receive at the Annual Meeting of the Members of the local league a report, verified by the President and Treasurer, or by a majority of the Directors, showing:
a. The condition of the local league, to be presented by the President or his/her designate.
b. A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained.
c. The whole amount of real and personal property owned by the local league, where located, and where and how invested.
d. For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made.
e. The names of the persons who have been admitted to regular membership in the local league during such years. This report shall be filed with the records of the local league and entered in the minutes of the proceedings of the Annual Meeting. A copy of such report shall be forwarded to Little League International.
(b) At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number of Directors elected shall be not less than five (5).
(c) After the Board of Directors is elected, the Board shall meet to elect the officers. After the election, the Board of Directors shall assume the performance of its duties immediately. The Board’s term of office shall continue until its successors are elected and qualified under this section.
(d) The Officers of the Board of Directors shall include, at a minimum, the President, one or more Vice Presidents, Treasurer, Secretary, one or more Player Agents and a Safety Officer. The Board shall also include a minimum of one manager and one volunteer umpire. Only volunteer umpires may be elected to the Board.
(e) All Board Members must hold positions to stay on the board.
SECTION 3
Notice of Meeting: Notice of each meeting of the members shall be mailed, emailed, posted on web site or otherwise delivered to each Member at the last recorded address at least ten (10) days in advance thereof, setting forth the place, time and purpose of the meeting; or in lieu thereof, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened meeting.
SECTION 4
Special Meetings: Special meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon written request of five (5) Members, the President shall call a special meeting to consider a specific subject. Meeting shall be scheduled to take place not less than five days after the request is received by the President or Secretary. No business other than that
specified in the notice of the meeting shall be transacted at any Special General Membership Meeting.
SECTION 5
Emergency Meetings: May be called by any executive board member so long as it’s approved by the President. This meeting must have the following attendees, President, Vice President, Secretary, Treasure and Safety officer. Other members may not be invited if this meeting has to do with an investigation or disciplinary action. This meeting will be conducted at the earliest convenance of the President, Vice President, Secretary, Treasure and Safety officer. No business other than that
specified in the notice of the meeting shall be transacted at any emergency meeting.
SECTION 6
Quorum: The presence in person or representation by absentee ballot of one-third of the members, or a number or percentage acceptable to the local league regular membership in advance of the annual meeting, shall be necessary to constitute a quorum.
SECTION 7
Voting: Only Regular Members in good standing shall be entitled to vote at annual meeting of the Local League.
SECTION 8
Absentee Ballot: For the express purpose of accommodating a regular member in good standing who cannot be in attendance at the annual meeting, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the annual meeting and the election of members to the Board of Directors. The Secretary shall present all absentee ballots to the Election chairman of the date of the annual meeting prior to the conduct of the election process.
SECTION 10
Video Conferencing: The board may use Video Conferencing as a means of holding meeting may be used for certain conditions. Meeting access might be limited due to the nature of the meeting. Video may be used for the following reasons:
(a) Limited access to free public facilities.
(b) Global health concerns.
(c) Accelerate Agenda.
It may also be used at any meeting for the President, Vice President, Secretary, Treasurer and Safety Officer if they have scheduling issues.
SECTION 9
Rules of Order: Robert Rules of Order shall govern the proceeding of all meetings, except where same conflicts with the Constitution or By-Laws of the Local League
ARTICLE VI - Board of Directors
SECTION 1
Board and Number: The management of the property and affairs of the Local League shall be vested in the Board of Directors. The number of Directors shall not be less than five (5). The Directors shall upon election immediately enter upon the performance of their duties and shall continue in office until their successors have been duly elected and qualified. In the interest of unifying and smoothly integrating players who live in the southern portion of the school district and players who live in the northern portion of the school district, the board should bear in mind equally ALL players within the boundaries of WALL.
SECTION 2
Required Members: The Board membership shall include the following officers: President, Vice President, Treasurer, Secretary, Softball VP, Umpire in chief, and Safety officer including the Player Agent. (Only volunteer umpires [nonpaid] may be elected to the Board.)
SECTION 3
Annual Election and Term of Office: At each annual meeting, the Members shall determine the number of directors to be elected for the ensuing year and shall elect such number of Directors. The number so fixed may, within the limits prescribed by the foregoing Section 1, be increased at any regular or special meeting of the Members, and if the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent meeting. All elections of Directors shall be by majority vote of all members present or represented by a properly executed email, text or phone in with the Secretary prior to the election meeting.
SECTION 4
Vacancies: If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular meeting or at any special meeting called for that purpose.
SECTION 5
Meetings, Notice and Quorum: Regular meetings of the Board of Directors shall be held immediately following the annual election and, on such days, thereafter, as shall be determined by the Board.
(a) The President or the Secretary may, whenever they deem it advisable or the Secretary at the request in writing of five (5) Directors, issue a call for a special meeting of the Board. Notice of each meeting shall be given by the Secretary to each Director either by email or text, at least three (3) days before the time appointed for the meeting to the last recorded address of each Director or personal notice twenty-four hours preceding the meeting.
(b) In case of special meetings, such notice shall include the purpose of the meeting, no matters not so stated may be acted upon at the meeting.
(c) Five (5) members of the Board of Director shall constitute a quorum for the transaction of business.
SECTION 6
Duties and Powers: The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.
(a) The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper.
(b) The Board shall have the power by a two-thirds vote of those present at any regular or special meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a).
(c) The Membership shall receive at the annual meeting of the Members of the Local League a report verified by the President and Treasurer, or by a majority of the Directors, showing the whole amount of real and personal property owned by the Local League, where located, and where and how invested , the amount and nature of the property acquired during the year immediately preceding such date, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made; and the names and places of residence of the persons who have been admitted to membership in the Local League during such year, which report shall be filed with the records of the Local League and an abstract thereof entered in the minutes of the proceedings of the annual meeting.
(d) A copy of such report shall be forwarded to Little League Headquarters.
ARTICLE VIII - Other Committees
SECTION 1
Nominating Committee: The Board may appoint a Nominating Committee consisting of not more than three (3) Directors and other appointed Regular Members.
(a) The Committee shall investigate and consider eligible candidates and submit at the annual meeting a slate of candidates for the Board of Directors.
(b) The Committee shall also submit for consideration by the Board of Directors a slate of Officers and Committee members.
SECTION 2
Membership Committee: The Board of Directors may appoint a Membership committee consisting of not more than three (3) Directors and other appointed Regular Members.
(a) The Committee shall receive the names of prospective Honorary, Sustaining, and Regular Members, investigate for eligibility and recommend those qualified for election at the annual, regular or any special meetings of the Members of the Board of Directors as the case may be.
SECTION 3
Finance Committee: The Board of Directors may appoint a Finance Committee consisting of not less than three (3) no more than five (5) Directors.
The Treasurer shall be an ex-officio member of the Committee.
The Committee shall investigate ways and means of financing the Local League including team sponsorships and submit recommendations.
It shall be responsible for taking up collections at games, if such collections are authorized by the Local league, and shall turnover said collections to the Treasurer immediately after each game.
SECTION 4
Building and Property Committee: (May be combined with Grounds Committee) The Board of Directors may appoint a Building and Property Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and recommend available, suitable sites and plans for development, including ways and means, the latter in cooperation with the Finance Committee. It shall be responsible for repair and improvement recommendation, other than normal maintenance, and supervise the performance of approved projects.
SECTION 5
Grounds Committee: (May be combined with the Building and Property Committee) The Board of Directors may appoint a Grounds Committee which shall be responsible for the care and maintenance of the playing fields, building and grounds. It shall operate within the amount appropriate in the approved budget for that purpose.
SECTION 6
Playing Equipment Committee: The Board of Directors may appoint a Playing equipment Committee which shall secure bids on needed supplies and equipment and make recommendations for their purchase to the Board.
The Committee shall be responsible for the proper issuance of such supplies and equipment and for the repair, cleaning, and storage thereof at the close of the season.
SECTION 7
Managers Committee: The Board of Directors may appoint a Managers Committee consisting of three (3) Directors.
The Committee shall interview and investigate prospective managers and coaches, including those for the Minor League teams and recommend acceptable candidates to the President, for the appointment and subsequent approval by the Board. It shall, during the playing season, observe the conduct of managers and coaches and report its finding to the President of the Local League. It shall, at the request of the President or the Board, investigate complaints concerning managers and coaches and make a report thereof to the President or the Board as the case may be.
SECTION 8
Umpire Committee: The Board of Directors may appoint an Umpire Committee consisting of three (3) Directors and other appointed Regular Members. The Local League President shall be the chairman of any such Committee. The Committee shall recruit interview and recommend to the President for appointment a staff of umpires, including a chief umpire and replacements. When appointed, the staff of umpires shall be under the personal direction of the Local League President, assisted by the Chief Umpire who shall train, observe, and schedule the staff.
SECTION 9
District Committee: The Board may appoint a District Committee consisting of the Local League President as chairman and two (2) other Directors. The Committee shall assist the District Administrator in inter-league district functions including the selection of members of the district Administrator’s Advisory Committee and the selection of tournament sites and area tournament directors.
ARTICLE IX - Officers, Duties and Powers
SECTION 1
Election: Immediately following the annual meeting, the Directors present, provided there is a quorum shall meet for the purpose of electing Officers and appointing committees for the ensuing year.
SECTION 2
Officers: The Officers of the Local League shall consist of President, one or more Vice-Presidents, a Secretary, a Treasurer and a Player Agent or Agents, all of whom shall hold office for the ensuing year or until their successors are duly elected. Regulation 1 (b).
The Board may appoint such other Officers or Agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancy which may occur in any office. Appointed Officers or Agents shall have no vote on actions taken by the Board unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board. Family members are unlimited as elected officers on the Board of Directors.
SECTION 3
President - The President shall:
(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
(b) Present a report of the condition of the Local League at the annual meeting.
(c) Communicate to the board, such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.
(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Inc, as agreed to under the conditions of charter issued to the Local League by that organization.
(e) Designate in writing, other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
(f) Investigate complaints, irregularities, and conditions detrimental to the Local League and to report thereon to the Board or executive Committee as circumstances warrant.
(g) Prepare and submit an annual budget to the Board and be responsible for the proper executive thereof.
(h) With the assistance of the Player Agent, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted to tryouts and selection.
(i) Set up online registration and insure the league rosters are uploaded to Little League
(j) Ensure that league news and scores are updated online on a regular basis.
(k) Collect, post, and distribute important information on league activities to Little League Baseball, the district, the public, league members and the media.
(l) Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball.
SECTION 4
Vice President – The Vice President shall:
(a) In case of the absence or disability of the President, and provided he is authorized by the President or Board so to act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of that office,
(b) Shall have such other duties as from time to time may be assigned by the Board or by the President.
Section 5:
Secretary - The Secretary shall:
a. Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.
b. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board.
c. Maintain a list of all Regular, Sustaining, and honorary Members, Directors and Committee Members and give notice of all meetings of the Local League, the Board of Directors and Committees.
d. Keep the minutes of the meetings of the Members, the Board of Directors, and the Executive Committee, and cause them to be recorded in a book kept for that purpose.
e. Shall conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.
f. Notify members, Directors and Committee members of their election or appointment.
SECTION 6
Treasurer - The Treasurer shall:
(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the office of Treasurer or may be assigned by the Board.
(b) Receive all monies and securities and deposit the same in a depository approved by the Board.
(c) Keep records for the receipt and disbursement of all monies and securities of the Local League, including the Auxiliary, approve all payments from allotted funds, and draw checks therefore in agreement with policies established in advance of such actions by the Board. All disbursements by check must have dual signatures.
(d) Prepare an annual budget, under the direction of the President, for submission to the Board at the annual meeting.
(e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and the Board at the meeting.
(f) Take a 501c course and make sure that it is paid every year
SECTION 7
Player Agent - The Player Agent shall:
(a) Record all player transactions and maintain an accurate and up-to-date record thereof.
(b) Receive and review applications for player candidates and assist the President in checking residence and age eligibility.
(c) Conduct the player auction or draft and all other player transaction or selection meetings.
(d) Prepare the Player Agent’s list.
(e) Prepare for the President’s signature and submission to Little League Headquarters, team rosters, including players claimed, and the tournament team eligibility affidavit.
(f) Notify Little League Headquarters of any subsequent player replacements or trades.
SECTION 8
Safety Officer - The Safety Officer shall:
a. Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League Baseball.
b. Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance, and reporting.
c. In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the SO:
d. Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
e. Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
f. Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
SECTION 9
League Information Officer - The League Information Officer shall:
(a) Set up and manage the league’s official website.
(b) Set up online registration and ensure the league rosters are uploaded to Little League
(c) Assign online administrative rights to other local volunteers.
(d) Encourage creation of team websites to manager, coaches, and parents.
(e) Ensure that league news and scores are updated online on a regular basis.
(f) Collect, post and distribute important information on league activities to Little League Baseball, the district, the public, league members and the media.
(g) Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball.
SECTION 10
Coaching Coordinator - The Coaching Coordinator shall:
(a) Represent coaches/managers in the league
(b) Present a coach/manager training budget to the Board.
(c) Gain the support and funds necessary to implement a league-wide training program.
(d) Order and distribute training materials to players, coaches, and managers.
(e) Coordinate mini-clinics as necessary.
(f) Serve as the contact person for Little League and its manager-coach education program for the league.
ARTICLE X - Managers, Coaches and Umpires
SECTION 1
Team managers: Team managers and Coaches shall be appointed annually by the President and be approved by the Board. Managers shall be responsible for the selection of their teams and for their actions on the field. Regulation 1 (b)
SECTION 2
Umpires: Umpires shall be appointed annually by the President, with the approval of the Board, who shall be responsible for their assignments and for their actions on the field. Regulation 1 (b). Paid umpires need to provide the league with compensation insurance or the league must provide this for them.
ARTICLE XI – Affiliation
SECTION 1
Charter: The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter, and it shall not be affiliated with any other program or organization or operate any other program.
SECTION 2
Rules and Regulations: The Official Playing Rules and Regulations as published by Little League Baseball, Inc, Williamsport, PA, shall be binding on the Local League.
SECTION 3
Safety & Conduct: All safety violations or injuries must be reported by the coaches, umpires, or board member immediately to the President (if not available the Vice president) and Safety Officer.
All other complaints or conduct issues must be brought to the attention of the President (Vice President if not available). Any conflict that needs immediate attention two board members can address the problem and the President must be notified or called during the conflict if it requires an official ruling.
SECTION 4
Local League Rules: The local rules, ground rules and/or bylaws of this Local League shall be adopted
by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each fiscal year, and are not considered part of
this Constitution. (See Article XI, Section 7 for fiscal year of this league.)
ARTICLE XII - Finance and Accounting
SECTION 1
Authority: The Board shall decide all matters pertaining to the finances of the Local League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of same in such a manner as will give no individual or team an advantage over those in competition with such individual or team.
SECTION 2
Contributions: The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League.
SECTION 3
Solicitations: The Board shall not permit the solicitation of funds in the name of Little League Baseball unless all of the funds raised be placed in the Local League treasury.
SECTION 4
Disbursement of Funds: The Board shall not permit the disbursement of Local league funds for other than the conduct of Little League activities in accordance with the rules and policies of Little League Baseball, Inc.
SECTION 5
Financial Transparency: No Director, Officer or member of the Local League shall receive, directly or indirectly any salary, compensation, or emolument from the Local League for services rendered as Director, Officer or Member.
SECTION 6
Financial Institution: All monies received, including Auxiliary Funds, shall be deposited to the credit of the Local League in NBT Bank, or such other licensed financial institution as approved by the Board of Directors, and all disbursements shall be made by check. All checks shall be signed by the Local League Treasurer and another elected Board member as the Board of Directors shall determine.
SECTION 7
The fiscal year: The fiscal year of the Local League shall begin on the first day of October and shall end on the last day of September.
SECTION 8
Distribution of Property upon Dissolution: Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth herein, which are or may be entitled to exemption under Section 501 © (3) of the Internal Revenue Code or any future corresponding provision.
ARTICLE XIII – Amendments
This Constitution and By-Laws may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting.
Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for approval. By Laws should be updated annually before the first meeting of the year.
This Constitution was approved by the Little League Membership on December 27th, 2021